10.5. Appointment Menu
This menu lets you enter and view your appointments. Unlike the contacts, all your appointments are private and cannot be accessed by other users. There are two options available from this menu.
We will go through both options individually in the following pages.
10.5.1. For Today
This option allows you to enter appointments for today which is the system date. When this option is selected either the appointments list or entry screen will be displayed.
The appointments list will be displayed if you already have entered appointments for today. The message line tells you how to view, add, change and delete today's appointments. If you have no appointments for today the TCM assumes you wish to add one and automatically displays the appointment entry screen.
You don't need to enter every field on the appointment screen - only those fields marked with an asterisk in the following field descriptions are required. Once you have entered the required fields you can press [Ctrl][Enter] to quickly save the appointment if you don't want to enter all the fields.
*Time Enter the time of the appointment in hours and minutes. You can enter 12 or 24 hour time - the choice is yours. For example, 2.30pm can be entered as 02:30PM or 14:30. If you enter a 12 hour time you will need to specify either AM or PM.
*Task This is a required field. Enter a task or press [F2] to pop-up a task list. To add a new task to the list press [Ins] and enter a short description and the normal length of time this task takes in hours and minutes. You can leave the time field blank if this task's normal time is variable.
Duration If you have selected a task with a default duration this will automatically be entered into this field. You can change it if necessary. If you have selected a task with no default duration enter the duration in hours and minutes.
Alert If you wish to set an alarm to remind you of the appointment enter the time before the appointment you want the alarm to go off. For example, if the appointment is for 2.30pm and you enter 00:10 in the alert field, the alarm will go off at 2.20pm. When the alarm goes off you can either turn it of completely or put the alarm to sleep for a number of minutes by pressing [S]. If you don't wish to set an alarm for this appointment leave this field blank.
Details Enter the appointment detail which is usually the person you are going to meet or talk to. If the person is in your contact list press [F2] to pop-up a list of contacts. You can then choose from the list.
When you complete the details field the appointment will be saved and displayed on your appointment list for today.
10.5.2. This Week
This option displays your appointments for the week, from Sunday to Saturday.
Each appointment is displayed as a 1 with asterisks showing the expected duration of the appointment. If you have entered two appointments for the same time or within half an hour of each other a 2 will be displayed.
Pressing the [Page Up] key will display your appointments for last week and [Page Down] will display your appointments for next week. Press [Home] to quickly return to today's appointments.