10.6. Adding, Changing and Deleting Appointments
You can add, change and delete appointments from this display screen by first selecting the day of the appointment. To select the day move the highlight bar and press [Enter]. If there are already appointments for the selected day these will be displayed in a list. You can then add, change or delete an appointment on the list by pressing [Ins], [Enter] or [Delete] respectively. If you are deleting an appointment the appointment details will be displayed on screen - press [Enter] if you wish to proceed with the deletion or [Esc] if you don't.
If there are no appointments already entered for the selected day Equity assumes you wish to add one and automatically displays the appointment entry screen.
*Time Enter or edit the time of the appointment in hours and minutes. You can enter 12 or 24 hour time - the choice is yours. For example, 2.30pm can be entered as 02:30PM or 14:30. If you enter a 12 hour time you will need to specify either AM or PM.
*Task This is a required field. Enter or edit the task or press [F2] to pop-up a task list. To add a new task to the list press [Ins] and enter a short description and the normal length of time this task takes in hours and minutes. You can leave the time field blank if this task's normal time is variable.
Duration If you have selected a task with a default duration this will automatically be entered into this field. You can change it if necessary. If you have selected a task with no default duration enter the duration in hours and minutes.
Alert If you wish to set an alarm to remind you of the appointment enter the time before the appointment you want the alarm to go off. For example, if the appointment is for 2.30pm and you enter 00:10 in the alert field, the alarm will go off at 2.20pm. When the alarm goes off you can either turn it of completely or put it to sleep for a number of minutes by pressing [S]. If the appointment is for an existing contact once an alert has been acted upon the `last date' field will be automatically updated. If you don't wish to set an alarm for this appointment leave this field blank.
Details Enter or edit the appointment detail. This is usually the person you are going to meet or talk to. If the person is in your contact list press [F2] to pop-up a list of contacts. You can then choose from the list.
When you complete the details field the appointment will be saved and displayed on your appointment list for today. To get back to your weekly appointments screen press [Esc].