8.7. Stock Receipt Entry/Report

When stock is received and a supplier invoice was not generated it can be entered using this option. Stock receipt does not post to any General Ledger or Creditor accounts, but does update stock records.

Note : Don't confuse stock receipt with creditor transaction entry. Even though the invoice total may be known, with a stock receipt we are concerned with the quantity of stock received, not the creditor's balance. For more information on Creditor Transaction entry refer to Transaction Entry in the Creditors Control Module.

When this option is selected a screen will be displayed that allows you to receive stock. Enter a Stock code by either typing it in or pressing [F2] to pop-up a list of stock items. If you have entered supplier codes into your stock records you can press [F3] to pop-up a list of supplier codes. The item's description and cost will be displayed.

Note : To abort receiving stock at any time without saving press [Ctrl][Esc] or [Alt][F4] if running under Microsoft Windows.

You can then enter the quantity received and the new cost if applicable. The received item will then appear on the stock receipt list.

[Ins] allows you to enter items to be received.

[Del] allows you to delete items that are listed.

[Enter] allows you to edit items that are listed.

When you have finished entering the stock receipt press [F10] to process. A screen will be displayed that allows you to print a Stock receipt report if required. We advise a report be printed as this can be used to reconcile your stock and you will have a record of the quantities entered into the system.

Print Stock Report This field defaults to `Yes' but can be overwritten if you don't wish to print the report. The default printer is displayed at the top of the screen. This is the printer the report will print to. You can change this by pressing [F3] and selecting from the pop-up list. You can elect to print to any printer on the system, a file or the screen. For more information on changing the default printer refer to Assign Reports to Default Printers in the Managers Module.

Number of Copies This defaults to `1' but you can print more by entering a number.

Update Stock File This field defaults to `Yes' but if you wish to abort the whole stock receipt enter [N].