6.10. Archived Invoices Menu
You can choose to archive your invoices for future reference if you wish. This means that the actual invoice can be kept on file after it has been updated. This menu leads to the options available to print and remove archived invoices.
Note : When you receive your Equity program the archive invoices option is OFF, so if you want to use this option you must enable it - refer to Invoicing Options in the Managers Module section.
When this option is selected the Archived Invoices Menu is displayed.
This menu has only 2 options - print and remove archived invoices. We will go through each one separately.
Note : Pressing [Esc] from this menu will return you to the Invoicing Menu.
6.10.1. Print Archived Invoices
You can choose to print all archived invoices or just a select few. You can print to a printer if you wish a hard copy, or to the screen if you wish to view.
When this option is selected a screen will be displayed that allows you to alter which invoices you wish to re-print.
The first and last fields will be entered automatically by Equity, but you will more than likely wish to print a select few. Either type in the invoice numbers or press [F2] to pop-up a list of archived invoices.
You are asked to confirm your wish to print. If you want to change printers or print to the screen then do it before you confirm. If you wish to abort the print altogether enter [N] and you will be returned to the Invoicing Menu.
[F3] Allows you can print to any printer on the system, an ASCII file or the screen. If you are printing to the screen you can use the left, right, up and down arrow keys to scroll through the screens. For quick scrolling use the [Page Up] and [Page Down] keys.
6.10.2. Remove Archived Invoices
You may wish to remove really old invoices and this option provides this facility. When this option is selected you are able to enter a date.
Any invoices on file prior to this date will be removed. Equity automatically enters the date that is 3 months prior to the processing date but you can overwrite this by typing over it.
Once you have entered a date you are asked to confirm your intent. If you wish to proceed with the removal enter [Y]. Equity will then remove the archived documents prior to the entered date. If you wish to abort, accept the default `No'. You will then be returned to the Archived Invoice Menu.