The Equity Accounting System: User's Guide Rev 2.0 for Equity V3.305
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Chapter 11. General Ledger Module

Table of Contents
11.1. Features
11.2. The General Ledger - Defined
11.3. Maintain G/L Accounts
11.3.1. Adding a New Account
11.3.2. Viewing an Account
11.3.3. Editing an Account
11.3.4. Deleting an Account
11.4. Cashbook Transaction Entry
11.4.1. Introduction
11.4.2. Transactions that should be entered using this option :
11.4.3. Entering Transactions using the Cashbook
11.4.4. Journal Debits & Credits to a bank account
11.5. Reconcile Cashbook
11.6. Journal Entry
11.7. Print Cheques
11.8. Change G/L Account Code
11.9. Compulsory Account Codes
11.10. General Ledger Reports Menu
11.10.1. Chart of Accounts
11.10.2. Trial Balance
11.10.3. Profit & Loss Statement
11.10.4. Balance Sheet
11.10.5. Budget Report
11.10.6. Transaction Report
11.10.7. General Ledger Report
11.10.8. BAS Report
11.11. Custom G/L Report Formats
11.11.1. Editing Existing Reports
11.11.2. Adding a New Report
11.11.3. Creating Report Lines
11.12. Print Custom G/L Reports

11.1. Features

Maintains the Chart of Accounts and produces the reports needed to operate the company.

Account codes that make sense.

1000 series - Assets

2000 series - Liabilities

3000 series - Capital

4000 series - Revenue

5000 series - Expenses

Data is automatically passed to/from other modules in Equity. This ensures the system is always in balance.

Each account has an Accountants Code option. This allows for your accountant to be able to cross-reference easily.

Account balances and transactions can be viewed on screen quickly and easily.

Budget figures can be entered for every month of the year, and reports of percentages and variances can be designed to your requirements.

Maintains an Audit Trail of all entries.

Includes a standard Chart of Accounts that is ready for you to use unchanged.

Account names can be easily altered, or accounts deleted altogether.

Generates a complete series of standard reports that can be printed at any time to give you instant access to the financial status or your business.

The Report Writing facility allows you to design and tailor your reports to your specific requirements.

The General Ledger can be run as a stand-alone cash book if required. Receipts, payments and journals can be entered directly into the General Ledger.

Caters for Alternate Accounts. For example, if Cash in Bank is positive (in credit), it can automatically be reported under Current Assets. If Cash at Bank is negative (in debit), it can automatically be reported under Current Liabilities.

Cheques can be printed automatically.

Equity comes with several default reports

Chart of Accounts

Transaction Report

General Ledger Report

Profit & Loss Statement

Balance Sheet

Trial Balance

Budget Report

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