9.9. Creditor Reports
There are 7 Creditor Reports that can be generated at any time. When a report is selected a screen will be displayed that allows you to select which accounts will be printed and in what sequence. Some reports allow you to further specify how and what will be printed.
The report with the greatest number of selection criteria is the Aged Trial Balance, so we will use this as an illustration.
Two function keys are available for most reports.
[F2] Allows you to pop-up a list of creditors.
[F3] Allows you to re-direct the report to any printer that is on line, the screen or an ASCII file.
A description of the fields in the report details screen follows :
First to last Equity automatically enters the first and last creditor in your list, but if you wish to report on only a select portion of the list you can overwrite the defaults. The [F2] pop-up is available on these fields.
Print All Details This field defaults to `No' which will print a summarised balance. If you wish an itemised report that will show all outstanding transactions enter [Y].
Print Zero Balances (Aged Trial Balance and Statement print only) This question defaults to `No' but if you wish to print every creditor whether they have balances or not enter [Y].
Print Trial Balance This field defaults to `Yes'. If you don't wish to proceed with the report then press [N].
No. Copies This field defaults to `1' but if you require more copies enter in the number required.
As you can see, you can define which creditors you wish to report on. More often than not you will want to accept all the defaults - to do this press [Ctrl][Enter] and the report will print out to the set printer immediately.
9.9.1. Aged Trial Balance
Details balances owed from your creditors in a Current/30/60/90 day format. Month-to-date and Year-to-date sales, last payment amount and date of payment are also listed. For convenience the contact person and phone number is listed on the report.
9.9.2. Creditor Transaction Report
Lists, by Audit trail number, all invoices, payment and journals for selected creditors. This should be printed at the end of the month to provide a complete list of current creditor transactions.
9.9.3. Creditor Statement Print
Allows statements to be printed for creditors that need statements.
9.9.4. Creditor File Print
Lists, by Creditor Code, the creditor's Name, Address, Phone numbers, Credit limit, Invoice discount and last invoice amount & date.
9.9.5. Creditor Quick Reference Report
Lists, by Creditor Code, the Name and Suburb for selected creditors.
9.9.6. History Report
Lists, by Creditor Code, the creditors Name, Purchase history for the past 12 months, Sales Month-to-date, Year-to-date and Last year.
9.9.7. Creditor Mailing Labels
Allows mailing or delivery labels for selected creditors to be printed. You can elect to print 1 or 2 labels across the page.